A volunteer builds something great for your organization. Then life moves them on, and nobody left knows how to change it. So it breaks, or goes stale, or you pay someone to rebuild what you already had.
Success isn't what happens while you're there. It's what still happens when you're gone.
Three steps to a staff hub
- 01
Create it in a shared drive. In Drive, open a shared drive, then New → More → Google Sites. There it belongs to the organization, not to whoever made it.
- 02
Start with four pages. Start here. How we do things. Forms and files. What was built for us: where it lives, who has the login, how to change it.
- 03
Give two people the keys. Publish it as Restricted, share it with your staff group, and make sure two people can edit. Never one.
The test for every page: if it only lives in someone's head, it isn't done.
One question to take to your team
Think of the last person who left. What did your team have to figure out from scratch?
Your answer is the first thing to write down. Want help turning it into a hub your staff will use?
Book a Free 30-Minute CallNot on Google Workspace yet? It's free for 501(c)(3)s, and the application takes about 20 minutes. Already on it? Here are three settings that protect your files, inbox and logins.
Sources
- Google: publish and share your site — the Restricted setting and sharing with specific people and groups
- Google: transfer ownership of Sites files — Sites files are stored in Google Drive
- Google: transfer Drive files to a new owner — files in a personal My Drive belong to that user